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AFCEA EDUCATIONAL FOUNDATION
EDUCATION COMMITTEE FOR SCHOLARSHIPS CHARTER

Approved by AFCEA Educational Foundation Board of Directors
September 15, 2010

Purpose:

The AFCEA Educational Foundation’s Education Committee for Scholarships (hereafter the “Scholarship Committee”) is a standing Committee of the Educational Foundation (the “Foundation”), chartered by the Foundation’s Board of Directors.  The Committee reports to the Executive Director.  The purpose of the Committee is to support the Vision, Mission, and Goals of AFCEA International and the Foundation, and to enhance the value of AFCEA membership, both individual and corporate, worldwide. 

Committee Composition:
                                                                        
The Committee shall be led by a Chairperson and a Deputy Chairperson (hereafter “the Chair”).  The Committee should have no less than 6 and no more than 20 members, not counting AFCEA staff, alternate members or special advisors, consisting of representatives from the military, government, industry and academia.  To be successful, the Committee must have a wide membership that crosses these areas, i.e., active duty and retired military, civilians serving related elements of government, leaders from within related industries, and qualified representatives from a range of academic institutions. 

All members/liaison representatives (the “members”) of the Committee shall serve without compensation.

The Executive Director shall assign permanent staff to coordinate and support Committee activities.  The Foundation’s Scholarship Director shall be the primary staff representative, and others may be called upon as needed. These individuals shall be considered full members of the Committee.

The Chairperson of the Committee shall be a member in full standing (not ex officio) of the AFCEA Educational Foundation Board of Directors.

If the Chairperson is not available to attend a scheduled Board meeting and does not identify a representative, the Deputy Chairperson of the Committee shall represent the Committee, or identify a member from the Committee to represent the Committee as an ex officio member.

Members of the Committee who are government civilians or active-duty military shall serve as liaison representatives.

Membership Criteria:

Members shall be committed to the mission of the AFCEA Educational Foundation. 
Committee Members are asked to join AFCEA International within one month of serving on the Committee.

Membership:

When vacancies occur, applications for new members will be sought from the academic communities, active duty and retired military, government, and any industry categories needed to maintain a fair representation of the Foundation’s constituencies.  Special advisors may be invited to participate and offer advice to the Committee (or subcommittees) when appropriate.  Candidates for the Committee may be self-nominated or nominated by any serving member.  Successful candidates shall be approved by a majority vote of serving members the Committee.  

Membership Terms:

Committee Members agree to serve 2-year terms.  Members can serve consecutive terms at the invitation of the Executive Director.  Members serve by name.  Their membership/liaison representation on the Committee is not transferable nor is it automatically terminated should they change companies, organizations or status.  If a member’s status changes (e.g., new job, new home location, or an otherwise new situation that might inhibit member obligations), the Chairperson, Scholarship Director, and Executive Director, on a case-by-case basis, may make a determination whether the member’s new status will afford continued contributions to the mission of the Committee or whether it would be better to seek nominations for a replacement.

Committee Chairperson:

The Executive Director shall appoint the Chairperson and Deputy Chairperson, taking into consideration recommendations from the Committee.  The Chairperson shall direct the Committee’s activities, meetings, and represent the Committee within and outside the Foundation.  The Chairperson and Deputy Chairperson shall serve for terms of one year and may be re-appointed.  Under normal circumstances, it is assumed the Deputy Chairperson will become the relief for the Chairperson.

Quorum Voting:

A quorum will exist when 50% of the members are present in person or on a conference call.  A quorum must exist for any voting issues, and a majority of those in attendance will carry the day.  Proxies will be counted if supplied by fax or mail in advance of a scheduled meeting.

Attendance Requirements:

Regular attendance at Committee meetings is expected.  Meeting participation by telephone conference call is acceptable to accommodate members’ schedules. 

The Chairperson or a designated representative will contact members who have missed two consecutive meetings to ascertain their interest in remaining on the Committee.  At the discretion of the Chairperson, a member missing three meetings in any 12-month period may be removed from the Committee roster with the resulting vacancy to be filled by a new member.

Committee Meetings:
The Committee shall meet on a regular basis, as determined and guided by action item assignments of the members to assist the staff of the AFCEA Educational Foundation’s Scholarship or at the call of the Chairperson. 
The Chairperson or Deputy Chairperson will forward meeting agenda and draft of the meeting minutes for each meeting to Director of Scholarships for review and approval prior to publication and distribution.
A final meeting agenda shall be approved by the Chairperson or Deputy Chairperson and forwarded to members at least 7 calendar days prior to a meeting.
The meeting minutes will be forwarded for review and approval to the Scholarship Director within 7 calendar days after a meeting, and once approved, distributed to all members of the Committee within 7 calendar days.
 
Amendments:

This charter may be amended under the following conditions:
     1)  When an amendment is proposed to the Committee in advance as a meeting
           agenda item, and
     2)  With two-thirds vote of the Committee approving the amendment at a regular
           or special meeting.

 


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