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AFCEA INTELLIGENCE COMMITTEE CHARTER
Purpose
The AFCEA Intelligence Committee (hereafter "the Committee") is a standing committee of the Association, chartered by and responsible to the Chairman of the Board AFCEA International (hereafter "AFCEA"). The purpose of the Committee is to enhance AFCEA's outreach to the U.S. Intelligence Community (hereafter "the Community") - including those organizations that are customers of the Community - to cultivate a spirit of partnership between the governmental and industrial sectors of the Community, and to foster the application of Communications and Information Technology. By providing alternative forums (e.g., symposia, meetings of the whole and part, special seminars, and studies) for the exchange of ideas between industry and the Community, the Committee strives to make a contribution to national security.
Tasks
The Committee provides an active focal point within AFCEA for encouraging the exchange of ideas and coordinating AFCEA's intelligence-related activities.
Specifically, the Committee shall:
(a) Support AFCEA and its membership by reviewing, approving and/or making
recommendations for intelligence symposia, projects, or studies proposed for AFCEA
(b) Conduct at least two intelligence symposia in the Washington, DC area annually.
(c) Recommend to AFCEA projects to promote AFCEA membership and support within the Community, including government, industry and academia. This includes, but is not limited to, intelligence-related course material for use in the AFCEA Professional Development Program.
(d) Promote and, as requested, review intelligence articles for publication in SIGNAL magazine.
(e) Oversee the Association's annual AFCEA Award for Distinguished Service to
the Intelligence Community and the AFCEA Award for Meritorious Service to the Intelligence Community. Such oversight shall include reviewing all nominations received by the Association and selecting winners.
Membership
The Committee shall have no less than 24 and no more than 48 members, consisting of representatives of industry and government organizations in an approximate ratio of two-thirds industry to one-third government. Industry and government members shall have equal status on the Committee. Members shall serve without compensation.
Provision may be made for ad hoc or liaison members to participate in specific activities of the Committee. These special category members do not have voting rights and need not satisfy all the membership criteria below.
The AFCEA Senior Director for Intelligence shall attend Committee meetings representing AFCEA.
Membership Criteria
Suitability for membership, both industry and government, shall be based on five criteria:
(a) United States citizenship
(b) Availability to participate in the activities of the Committee.
(c) Working knowledge of Intelligence Community procedures, organization, requirements, operations, and research & development goals, as evidenced by relevant experience within, in support of, or as a customer of the Community.
(d) Current AFCEA membership (not a requirement for government members, but desirable).
(e) Appropriate security clearance and accesses (TS/SI/TK).
Membership Procedures
Industry:
Candidates for membership on the Committee may be self-nominated or nominated by a serving Committee member, by an AFCEA individual or corporate member or by a member of the AFCEA Board of Directors. A specially designated membership subcommittee shall review candidates for membership and make recommendations to the full Committee, normally during the month of September.
Government:
Government members shall be assigned by their parent organizations after accepting an invitation from the Committee. A specially designated membership subcommittee shall identify government organizations that should be represented on the Committee, normally during the month of June.
Other:
The Chairman of the AFCEA Board of Directors shall have the authority to make special liaison membership appointments to the Committee. Such members shall be non-voting members and serve for a term of one year (October to October). Liaison members do not count against the maximum number of industry members allowed by this charter.
Membership Terms
Industry:
Industry members shall serve for terms of four years each. Upon completion of an initial four-year term, a member may serve one additional four-year term if recommended for retention by a two-thirds majority vote of the Committee. Upon completion of two consecutive four-year terms (i.e., eight years total), a member must step down from the Committee for at least one year before becoming eligible again for membership. After one year, a former Committee member is eligible for membership on the same basis as a new member. Only the Committee Chairman, President of AFCEA, or AFCEA Chairman of the Board may make exceptions to this policy.
Industry candidates elected to the Committee serve by name vice company or organizational affiliation. Their membership on the Committee is not transferable nor is it automatically terminated should they change companies or organizations.
Government:
Government members do not face term limits but serve at the pleasure of their parent organizations and may be replaced as the parent organizations see fit.
Committee Chairman
The Committee shall have a Chairman who shall direct the Committee's activities, meetings, and shall represent the Committee within and without AFCEA. In accordance with the by-laws of the Association, the President of AFCEA shall appoint the Chairman of the Committee, taking into consideration recommendations from the Committee. The Chairman shall serve for a term of two years and may be reappointed for one additional year by the President of AFCEA. The Chairman, with the concurrence of a majority of the Committee, shall appoint a Deputy Committee Chairman, and, as required to implement Committee projects or activities, subcommittees and subcommittee chairmen. The Deputy Committee Chairman shall serve for a term of two years.
Chairmen Emeriti
Retiring Committee Chairmen may serve as emeritus members of the Committee and shall advise and contribute to the Committee's activities as full members with voting rights. There are no term limits for Chairman Emeriti, nor does their membership count against the industry representation on the Committee.
Attendance Requirements
In accordance with the Membership Criteria, regular attendance at monthly Committee meetings is expected.
The Chairman or his designated representative will call industry members who have missed three consecutive meetings to ascertain his/her interest in remaining on the Committee. At the discretion of the Chairman, a member missing five total meetings in any one year (October-October) shall be removed from the Committee roster with the resulting vacancy to be filled at the next regular election of members.
Industry members are selected based on their experience and expertise and, therefore, represent themselves and not the company or organization for which they work. When an industry member is unable to attend a meeting, a substitute is not allowed.
Government members, on the other hand, are assigned to the Committee by their parent organizations. Therefore, when a Government member is unable to attend, a substitute is encouraged.
Meetings
The Committee shall meet on a regular basis, generally monthly at the call of the Chairman. A quorum for meetings shall be a majority of the voting members. Issues requiring a vote of the Committee (other than nomination of members) shall be decided by majority vote. Minutes of each meeting shall be published and distributed.
Subcommittees shall meet on an "as required" basis.
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