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AFCEA TECHNOLOGY COMMITTEE CHARTER
Purpose:
The AFCEA Technology Committee (hereafter "the Committee") is a standing Committee of the Association, chartered by and responsible to the Board of Directors of AFCEA International (hereafter "AFCEA"). The purpose of the Committee is to enhance AFCEA's outreach to the Information Technology (IT) Community (hereafter "the Community"), to cultivate a partnership between the governmental and industrial sectors of the Community, and to foster the application of communications, electronic processes, and Information Technology.
Tasks:
The Committee provides an active focal point within AFCEA for implementing the purpose by encouraging the exchange of ideas and by supporting AFCEA's IT-related activities and events.
Specifically, the Committee shall:
- Sponsor and promote discussion/interaction forums in support of government agency/industry interaction regarding technology adaptation.
- Consistent with guidelines provided by AFCEA, support the Association and its membership by reviewing, approving and/or making recommendations for the theme and technical program for events as requested by the AFCEA President and/or Chairman of the AFCEA Board.
- Recommend to AFCEA and sponsor projects to promote AFCEA membership
and support within the Community, including government, industry and academia.
- Provide advice and article topics for AFCEA's journal, SIGNAL.
- Provide support and advice to AFCEA chapters as requested, including assistance with speakers, technical networking, and program development.
- Oversee the Association's annual awards program for the Golden Link Award and the Awards for Excellence in IT and Engineering. Such oversight shall include reviewing all nominations received by the Association and selecting winners.
Committee Composition:
The Committee shall have no less than 12 and no more than 48 members, consisting of representatives of industry/academia and government in an approximate ratio of two-thirds industry/academia to one-third government. Industry members, to the extent possible, should be drawn from a cross-section of large, medium, small and new-start businesses (e.g., disadvantaged and minority- and woman-owned companies) that can offer leadership and expertise in the areas of systems integration, electronic-business, the Internet, and information technology products and services.
Three committee member slots will be reserved for members of the Young AFCEAN Community (YAC). These positions will be filled by YAC candidates evaluated separately from the remaining nominees. They may be filled by non YAC members only in the event there are no YAC applicants during a nomination cycle in which a YAC slot is open.
Industry, academia, and government members shall have equal status on the Committee.
All members of the Committee shall serve without compensation.
The President of AFCEA shall assign a permanent staff member to attend Committee meetings representing the Association. This representative shall be considered a full member of the Committee, but will not count against the Committee's membership total.
Membership Criteria:
Suitability for membership shall be based on three criteria:
- Relevant experience within the Community
- Availability to participate in the activities of the Committee
- Current AFCEA membership (not a requirement for government members, but desirable).
Membership Categories:
Industry/Academia:
Regular industry/academia candidates for membership on the Committee may be self-nominated or nominated by a serving Committee member. A specially designated membership subcommittee shall review candidates for membership and make recommendations to the full Committee for its new member election normally held during the month of June. Industry/academia members shall be elected by at least a two-thirds majority vote of the full Committee.
Government:
Government members shall be assigned by their parent organizations after accepting an invitation from the Committee. A specially designated membership subcommittee shall identify government organizations that should be represented on the Committee, normally during the month of April.
As a reference point, participation in groups such as AFCEA's Technology Committee is authorized for DOD personnel by the Joint Ethics Regulation, DOD 5500.7-R, including changes 1-4, dated August 6, 1998, Chapter Three (Activities with Non-Federal Entities), Section Two (Official Participation in Non-Federal Entities), Paragraph 3-201 (Membership), page 33:
"Paragraph 3-201. Membership:
DoD employees may serve as DoD liaisons to non-Federal entities when appointed by the head of the DOD Component command or organization who determines there is a significant and continuing DoD interest to be served by such representation. Liaisons serve as part of their official DoD duties, under DOD Component memberships, and represent only DoD interests to the non-Federal entity in an advisory capacity. Liaisons may not be involved in matters of management or control of the non-Federal entity. Liaisons may officially represent DoD in discussions of matters of mutual interest with non-Federal entities providing it is made clear to the non-Federal entities that the opinions expressed by liaisons do not bind DoD or any DOD Component to any action."
While this regulation and its provisions do not specifically apply to non-DOD federal employees, it is assumed that they provide a precedent that can be applied to all government members.
Ad hoc:
Provision may be made for ad hoc members to participate in specific, short-term activities of the Committee. These special category members do not have voting rights and need not satisfy the regular membership criteria.
Other:
The Chairman of the AFCEA Board shall have the authority to make special liaison membership appointments to the Committee. Such members shall be voting members and serve the same term as their appointing chairman. Liaison members do not count against the maximum number of industry members allowed by this charter.
Membership Terms:
Industry:
Regular industry members shall serve for terms of three years each. Upon completion of an initial three-year term, a member may serve one additional three-year term if recommended for retention by a two-thirds majority vote of the Committee. Upon completion of two consecutive three-year terms (i.e., six years total), a member must step down from the Committee for at least one year before becoming eligible again for membership. After one year, a former Committee member is eligible for membership on the same basis as a new member. Only the Committee Chairman, President of AFCEA, or Chairman of the AFCEA Board may make exceptions to this policy.
Industry candidates elected to the Committee serve by name vice company or organizational affiliation. Their membership on the Committee is not transferable nor is it automatically terminated should they change companies or organizations.
Government:
Government members do not face term limits. They serve at the pleasure of their parent organizations.
Committee Chairman:
The President of AFCEA shall appoint and the Chairman of the AFCEA Board shall approve the Chairman of the Committee, taking into consideration recommendations from the Committee. The Chairman shall direct the Committee's activities, meetings, and represent the Committee within and without AFCEA. The Chairman shall serve for a term of two years starting in September and may be re-appointed for one additional year by the President of AFCEA. The Chairman, with the concurrence of a majority of the Committee, shall appoint a Deputy Committee Chairman, and, as required to implement Committee projects or activities, subcommittees and subcommittee chairmen. The Deputy Committee Chairman shall serve for a term of two years.
Chairmen Emeriti:
Retiring Committee Chairmen may serve as emeritus members of the Committee and shall advise and contribute to the Committee's activities as full members with voting rights. There are no term limits for Chairman Emeriti, nor does their membership count against the industry representation on the Committee.
Attendance Requirements:
In accordance with the Membership Criteria, regular attendance at monthly Committee meetings is expected.
The Chairman or his designated representative will contact industry members who have missed three consecutive meetings to ascertain their interest in remaining on the Committee. At the discretion of the Chairman, a member missing five total meetings in any one year (September - June) shall be removed from the Committee roster, with the resulting vacancy to be filled at the next regular election of members.
Industry members are selected based on their experience and expertise and, therefore, represent themselves and not the company or organization for which they work. When an industry member is unable to attend a meeting, a substitute is not allowed.
Government members, on the other hand, are assigned to the Committee by their parent organizations. When a Government member is unable to attend, a substitute is encouraged.
Committee Meetings:
The Committee shall meet on a regular basis, generally monthly, or at the call of the Chairman. A quorum for meetings shall be a majority of the members. Issues requiring a vote of the Committee (other than election of members) shall be decided by majority vote. Minutes of each meeting shall be published and distributed.
Subcommittees shall meet on an "as required" basis.
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