Frequently Asked Questions

 

SHORTCUTS:

- ACCOMMODATION

- ACCOMPANYING PERSONS PROGRAMME

- AGE RESTRICTIONS

- AIRPORT & TRANSPORTATION

- ATTENDEE LIST

- BUS SCHEDULE (From InterContinental & Marriott Hotel to RIN Grand Hotel)

- CONFERENCE APP

- CONFERENCE BROCHURE

- CONFERENCE SCHEDULE

- CLOAK ROOM

- CONTACTS

- CURRENCY

- DRESS CODE

- EXPOSITION INFORMATION

- PROGRAMME AT A GLANCE

- REGISTRATION

- SOCIAL EVENTS

- SPONSORSHIPS

- TIME ZONE

- VENUE

 

ACCOMMODATION - How can I make hotel reservations? What are cut-off dates and what are the room rates? 
Participants are responsible for their own travel and accommodation arrangements and payment.

Reservations can be requested during the online registration process. More information

For information special rates have been obtained at the following hotels:

 

RIN Grand Hotel (Main hotel and Conference Venue)

7D Soseaua Vitan – Barzesti

Bucuresti 042121

Prices (including breakfast): Single: EUR 46 Double: EUR 54
     

InterContinental Hotel Bucharest

This hotel is located at University Square and a-15 minute taxi ride to the RIN Grand Hotel.

4 Bulvardul Nicolae Bălcescu

Bucuresti 010051

Prices (including breakfast): Single: EUR 80

Double: EUR 90

     

JW Marriott Bucharest Grand Hotel

This hotel is located in the business and financial center, next to Bucharest Parliament Palace and a-15 minute taxi ride to the RIN Grand Hotel.

90 Calea 13 Septembrie

Bucuresti 050726

Prices (including breakfast): Single: EUR 80

Double: EUR 90

 

ACCOMPANYING PERSONS PROGRAMME

On 25 March at 10:00 a.m. there will be a sightseeing tour of Bucharest offered by the company Perfect Tour. Seating is limited. Please visit the Perfect Tour website for more details and to book your place. Price is 20 EUR per person. Deadline to register is 24 March.
 

AGE RESTRICTIONS - Are there any age restrictions to get into the exposition hall?
No one under the age of 18 is allowed in the exposition hall area at any time.

 

AIRPORT & TRANSPORTATION- What is the closest airport to the Conference venue and what transportation options are available?

The conference will be held at the RIN Grand Hotel.  The address is:

RIN Grand Hotel

7D Vitan - Barzesti Street

Bucharest, 042121, Romania

Website: http://grand.rinhotels.ro/

 

How do I get to the Conference venue?

 

  • From the Airport :

The RIN Grand Hotel is about a-30 minutes’ drive from the Henri Coanda International Airport (OTP).  More information: www.otp-airport.ro

 

 

RIN Hotel Car Service:

The RIN Hotel offer a car service. All of the hotel's cars are Mercedes E Klasse, and drivers are friendly, courteous English speakers. With a standard price of 33 Euro/journey (per way) to or from Henri Coanda Airport, they will be pleased to add this amount to your hotel bill, to make things as simple as possible. The service includes: bottled water, newspapers in English, picking up customers from Otopeni airport VIP parking, insurance for passengers, luggage transport. They can also provide free internet access when travelling with our cars. Please let us know with 3 days in advance if you want to use this service.

Please let them know the flight details and book the transfer with the hotel’s Reservation Department at reservations.ringrand@rinhotels.ro

Parking:
RIN Grand’s multi-storey car park  has a total capacity of 680 spaces (outdoor: 134, indoor: 546).

It is also open to non-residents of the hotel. First 30 minutes are free of charge, any parking period less than one hour will be counted as a full hour.

 

 

  • By train or bus:

The RIN Grand Hotel is located 10 minutes-drive from the city center, in an area easily accessible by bus, subway and taxi. Please click here for additional information about public transportation (and route schedules).

 

  • Ground Transportation from the Airport to city center:

Bucharest airport (OTP) also known as Henri Coanda International Airport, is the main international gateway to Romania. Distance to from Bucharest Henri Coanda (Otopeni) airport to downtown is 16 km (10 miles).

    • By Train
      Henri Coanda Express Trains offer daily service from Balotesti (0.5 miles from the airport) to the main train station (Gara de Nord) with one stop at Mogosoaia.
      Trains run hourly from 5:56 a.m. to 9:00 p.m.; the journey from the airport to the train station takes about one hour and 10 minutes.
      One-way ticket costs 6 RON (1.85 USD).   Transfer from Balotesti train station to the International Arrivals Terminal is included.
      Note: Tickets can be purchased at the CFR booth International Arrivals Terminal.

 

    • By Bus
      Express Bus 780 offers daily service to the main train station (Gara de Nord) with stops at: Henri Coanda Airport - Baneasa Airport - Piata Presei Libere - Clabucet - Gara de Nord - Str. Fluviului.
      The bus runs every 30 minutes from 5:15 a.m. to 11:00 p.m. seven days a week.
      It leaves from the international arrivals terminal; the journey to the train station takes 40 minutes to 60 minutes.
      A roundtrip ticket costs 7 RON (about 2.50 USD) per trip.
      Note: You need to purchase a RATB ticket before boarding the bus (for sale at the 'RATB' ticket booth in the arrivals termina; Open: Mon - Sun. 6:00 a.m. - 8:30 p.m.

Shuttle service from/ to Bucharest airport:
www.shuttledirect.com/en/airport/OTP
www.shuttle-bus-bucharest.com/ www.bucharestairportshuttle.com/airport_shuttle.php

 

    • Taxi
      Several taxi companies operate in Bucharest, and their rates can vary.
      Taxis can be ordered in the arrivals terminal via yellow machines. Take only the taxi number your ticket gives you.
      There are no flat rates for transfers from and to Bucharest Airport to downtown.

                    

                     Price

                     Rate/km is 3.50 RON (about 1.00 USD) and a trip to downtown Bucharest should cost no more than

                     80 RON the equivalent of 25.00 USD. Make sure to confirm the rate before you leave the

                     airport (some taxi companies may post and/or charge up to five times the fares mentioned

                     above).

                     More Information: click here

 

    • Rent-A-Car
      Car rentals are available at the airport. More information:
      click here
 

ATTENDEE LIST – How can I obtain the NATO C4ISR Industry Conference & TechNet International 2014 attendee list?
An attendee list will be available on-site.

 

BUS SCHEDULE

There will be a bus leaving the InterContinental Hotel Bucharest and the JW Marriott Bucharest Grand Hotel to the RIN Grand Hotel from 25 to 27 March. See schedule below.

InterContinental - RIN Grand Hotel - InterContinental 

 
AM
PM
Date
Departure InterContinental
Arrival RIN Grand Hotel
Departure RIN Grand Hotel
Arrival InterContinental
25 March
07:45
08:20

No bus pick-up from InterContinental.

Shuttle bus to the Parliament Palace from RIN Grand Hotel only.

From Parliament Palace around 21:30
26 March
07:45
08:20

No bus pick-up from InterContinental.

Shuttle bus to the National Military Circle from RIN Grand Hotel only.

From National Military Circle around 23:20
27 March
07:45
08:20
16:00
16:45
  

JW Marriott Bucharest Grand Hotel - RIN Grand Hotel - JW Marriott Bucharest Grand Hotel 

 
AM
PM
Date
Departure JW Marriott
Arrival RIN Grand Hotel
Departure RIN Grand Hotel
Arrival JW Marriott
25 March
07:45
08:20

No bus pick-up from JW Marriott

Shuttle bus to the Parliament Palace from RIN Grand Hotel only.

From Parliament Palace around 21:30
26 March
07:45
08:20

No bus pick-up from JWMarriott

Shuttle bus to the National Military Circle from RIN Grand Hotel only.

From National Military Circle around 23:20
27 March
07:45
08:20
16:00
16:45
 

CONFERENCE APP

 

CONFERENCE BROCHURE

 

CONFERENCE SCHEDULE - Where can I find a schedule of events?
A preliminary schedule of events is available on the TechNet International website, click here.

 

CLOAK ROOM

A cloak room will be available on Level 0 at the RIN Grand Hotel.

 

CONTACTS - Who are my key contacts?

 

  EXPOSITION/SPONSORSHIP SALES AND MANAGEMENT, PROGRAMME

  AFCEA Europe

  105 rue Colonel Bourg                                               

  1030  Brussels

  Belgium

 

Telephone:      +32 (0) 2 705 27 31

Fax:                   +32 (0) 2 705 28 94

E-mail:              europe@afcea.org

Website:           www.afceaeurope.org

Contacts:

Maj.Gen. (ret.) Klaus-Peter Treche     General Manager

Pia Sementilli    Director of European Operations

Mandy Rizzo      Events Manager

Linda Guthrie    Speakers and Programme

Elodie Mercier   Sponsors and Exhibitors registrations

 

  REGISTRATION, HOTEL RESERVATION, PROGRAMME GENERAL INFORMATION       

  NCI Agency

 

Telephone:      +31 (0) 70 374 3090

Mobile:            +31 (0) 53 73 8626

Mobile:            +31 (0) 475 700 537

E-mail:              events@ncia.nato.int

 

B2B WORKSHOP & AFCEA STUDENT CONFERENCE

Mr. Petr Jirásek    Executive Committee member AFCEA International

E-mail:          petr.jirasek@cybersecurity.cz

 

CURRENCY – What is the currency in Romania?

Romania utilizes the Romanian New Leu (RON) as their mode of currency.  The current exchange rate can be viewed by clicking here. Please note the exchange rate is subject to change.

 

DRESS CODE - What is the dress code for booth personnel?
The NATO C4ISR Industry Conference & TechNet International event has significant participation by senior military and civilian leadership, as well as significant commercial industry representation; therefore, we should demonstrate a professional appearance. Business dress or appropriate uniform of the day is requested.  

 

EXPOSITION INFORMATION

BADGES (Exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to?
Your company POC will receive a password to register online the personnel. For more information please contact Elodie Mercier, Coordinator for Marketing & Events, AFCEA Europe.  Each exhibiting company will receive:

 

  • Exhibit space of 6 – 9 square meters
  • 1 table with 2 chairs, 1 bin
  • 1 electrical connection
  • One (1) conference pass (password to register online will be sent by email)
  • Exhibitor badges with access to lunches, networking reception and coffee breaks (password to register online will be sent by email)
  • Presence on the event website (logo, profile and link to your website)
  • Promotional presence on certain printed materials
  • Opportunity to distribute company marketing material during the event
  • General cleaning
  • General security services

 

BUDGET – As an exhibitor, how do I work with a tight budget?

 

  • Always order your services before the discount deadlines. 
  • Consolidate your freight and shrink wrap it to avoid additional material handling charges. 
  • For large groups use shuttle transportation rather than individual taxi service. 
  • Always bring back up supplies so you don’t have to rent them for a premium at the show.  Some items are more cost effective to bring on your own rather than renting them repeatedly at every show. (i.e. power strips, extension cords, artificial plants, waste basket, etc..) 

 

COSTS – As an exhibitor, what other costs can I expect in addition to my exhibit space?

This year the exposition is in the form of a table-tops display (no booth).

 If applicable:
Airfare
Hotel
Meals
Electric (extra)/Phone/internet connection

Prices will become available in the Technical Exhibitor Manual on 1 February (TBC).  All confirmed exhibitors will receive a manual via email. 

 

EXHIBITOR LIST - Who is exhibiting this year?
Please click here to view the list of current exhibitors on the interactive floorplan.

 

EXPOSITION SCHEDULE – What are the installation, dismantling and show hours?
The schedule below is tentative and subject to change.  An official schedule will be provided in the technical exhibitor manual on 3 February.

 

Installation
24 March, 2014             10.00 – 18.00                  Exhibitors
set-up exhibit table space

Exposition Hours
25 March, 2014             10.00 – 16.30

26 March, 2014             10.00 – 18.20
27 March, 2014             10.00 – 15.40

Dismantling
27 March, 2014             15.40 – 20.00

 

EXHIBITOR SERVICE MANUAL – When will I receive my exhibitor service manual?
A technical exhibitor manual is available, click here

 

EXHIBIT STANDS – Can we bring our own exhibit stands?
Be advised that the exposition is in the form of exhibit table space (no booth). However, if you want to set up a stand, you may do so (Contact details for a stand decorator will be sent upon request).

 

EXHIBIT FLOOR PLAN

The Exhibit Floor plan is available, click here.

 

PROGRAMME AT A GLANCE

Monday 24 March

0830 – 1700           6th AFCEA Europe Student Symposium at "POLITEHNICA" University of Bucharest

1000 – 1700           Registration open (Level 0)

 
NATO C4ISR Industry Conference & TechNet International 2014
Tuesday 25 March
0800 – 1630 Registration open (Level 0)

0900 – 1630

0900

1100

1330

Conference sessions (1st Floor: Bucharest meeting room)

Welcome opening, Keynote Speeches

Session Zero: “Scene Setting”

Session 1: C4ISR Business Opportunities – “General Overview and Best Practice in Application and Infrastructure Areas”

1000 – 1630 Exhibition open (1st Floor: Exhibition Center)
1030 – 1630  B2B Speed Dating Workshop (12th Floor: Torino and Venice meeting rooms)
1745

Networking Reception at The Parliament Palace (1645: Shuttle buses depart from RIN Grand Hotel only)

 
Wednesday 26 March
0800 – 1820 Registration open (Level 0)

0900 – 1820

0905

0945

1330

Conference sessions (1st Floor: Bucharest meeting room)

Keynote Speech

Session 2: “New Generation C2 Services – from Afghan Mission Network to Federated Mission Network”

Session 3: “C4ISR Business Opportunities” – Generic Overview for Breakout

Sessions I-V

0900 1800 Basic Ordering Agreement (BOA) and Acquisition office (13th Floor: Bruxelles meeting room)
1000 – 1820 Exhibition open (1st Floor: Exhibition Center)
1030 – 1700 B2B Speed Dating Workshop (12th Floor: Torino and Venice meeting rooms)

1415 1530

1600

Breakout Sessions I &II (1st Floor: Bucharest meeting room), III, IV, V (13th Floor: Luxemburg, Moscow, and Bruxelles meeting rooms)

Session 4: “NATO Cloud”

1945 Conference Dinner at the National Military Circle (1845: Shuttle buses depart from RIN Grand Hotel only)
 
Thursday 27 March
0800 – 1540 Registration open (Level 0)

0900 – 1540

0905

1330

Conference sessions (1st Floor: Bucharest meeting room)

Session 5: “Cyber Security”

Session 6: “C4ISR Business Opportunities” – Generic Overview for Breakout

Sessions VI-X

0900 1530 Basic Ordering Agreement (BOA) and Acquisition office (13th Floor: Bruxelles meeting room)
1000 – 1540 Exhibition open (1st Floor: Exhibition Center)
1030 – 1530 B2B Speed Dating Workshop (12th Floor: Torino and Venice meeting rooms)
1415 1530 Breakout Sessions VI, VII, VIII, IX, X (13th Floor: Amsterdam, Strasbourg, Moscow, Luxemburg and Bruxelles meeting rooms)
1540 Conference closing
 
A detailed programme is available, click here
 

REGISTRATION  

Online Registration is no longer available through the NATO C4ISR Industry Conference &TechNet International 2014 website. However you can still register on-site at the registration desk as of 10:00 a.m. on Monday 24 March 2014 at the RIN Grand Hotel.

Important: Attendees are required to provide credit card at time of registration.

 

  • Conference attendee – SYMPOSIUM Badge

 Conference fees for the NATO C4ISR Industry Conference & TechNet International include conference sessions, coffee breaks, lunches, Networking Reception on Tuesday 25 March and access to the TechNet International Exposition. Conference fees are:

 - Industry Attendee: 600.00 EUR                

- Active Military & Government Personnel: 200.00 EUR

- Conference dinner on 26 March: 60.00 EUR - Tickets presently SOLD OUT. Please check at the Registration desk on-site if there is still a possibility (cancellation of attendee...)

 

  • My company sponsors this event, how can I register as a Sponsor? – SPONSOR Badge

 

Your company POC will receive a password to register online the personnel. For more information please contact Elodie Mercier, Coordinator for Marketing & Events, AFCEA Europe. 

 

SOCIAL EVENTS

Please see the "Social Events" page for this information.

 

SPONSORSHIPS – What type of sponsorships are available?
Sponsorships for the NATO C4ISR Industry Conference & TechNet International are still available.  Please click here to view the sponsorship opportunities.  Please contact Mandy Rizzo for more information or call +32 (0) 476 633 187, as well.

 

TIME ZONE

Bucharest is two hours ahead GMT and eight hours ahead of US EST.

 

VENUE

RIN Grand Hotel 7D Vitan - Barzesti Street Bucharest, 042121, Romania

Website: http://grand.rinhotels.ro/

 

The 2014 Industry Conference is a cooperative effort between AFCEA and the NCI Agency. AFCEA and the NCI Agency remain independent organizations. NCI Agency’s participation may not be construed as direct or indirect endorsement of AFCEA’s or any industry products and/or services.