ADMINISTRATIVE NOTES & SECURITY PROCEDURES


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Registration Fees

Auditorium and Overflow Seating

Special Notice Regarding Government and Military Attendee Fees

Member Registration Discounts

Cancellations, Refunds, and Substitutions

Symposium Start Times

Security Clearance Certification

Clearance Deadline

Prohibited Items

Directions

Hotels

Special Needs

Registration Questions


Registration Fees

Attendees must be cleared for Top Secret SI/TK

(Registration includes sessions, continental breakfasts, breaks, lunches, and reception)

Active Duty Military/Federal Government 

$125

Industry* (AFCEA Member)    

$445

Industry* (Non-Member)    

$495

*Includes FFRDC and Government Contractor

Auditorium and Overflow Seating

Once the NGA auditorium is filled, Symposium presentations will be televised on large screens in adjacent rooms with overflow seating.  Auditorium seating will be filled on a first-come first-served basis each day.

Special Notice Regarding Government and Military Attendee Fees

AFCEA Intelligence is offering a special discounted registration rate for active federal government and military personnel.  This special rate does not apply to contractors who work for or with the government or military.

Member Registration Discounts

On the registration form there is a discounted rate for AFCEA members.  To receive the member rate for conference registration you must be an active AFCEA individual member or designated associate member of an AFCEA corporate member company.  If you sign up for the member rate and do not meet the criteria, you will be charged the correct rate.

To join AFCEA or verify current membership status:
Call (800) 336-4583, ext. 6158 or (703) 631-6158

Email

Click here to join online

Cancellations, Refunds and Substitutions

Refund requests must be emailed to Gretchen Eisenhower and received no later than September 10, 2012. No substitutions are permitted after October 3, 2012.

If you register and later determine that you are unable to attend because you do not have the proper security clearance, you must submit a cancellation request in writing to AFCEA Intelligence, 4400 Fair Lakes Court, Fairfax, VA, 22033, no later than September 10, 2012.  Your request must be accompanied by a written statement from your security officer confirming that you do not have a Top Secret clearance with SI/TK access.

Symposium Start Times

Each day the Symposium will begin at 8:00 a.m.

Security Clearance Certification

All attendees must be cleared for Top Secret, and currently indoctrinated for SI and TK access at the time you register.**

Attendees WITH IC blue or green badges do not need to pass clearances.*** Please verify with your badging office that your IC badge is enabled to work at NGA facilities.

Attendees WITHOUT IC blue or green badges must arrange for their Special Security Officer (SSO) or Contractor Special Security Officer (CSS) to send an SSO- or CSSS- originated clearance certification message to the National Geospatial-Intelligence Agency (NGA).

The clearance message must be on official letterhead and include the following:

Attendee’s full name
Date of Birth

Place of Birth

Country of Citizenship
Social Security Number*
Rank or Grade
Security Clearance Level and Accesses
Date of Visit: October 24-25, 2012
Purpose of Visit: AFCEA Fall Intelligence Symposium
Attention: Workforce Support Center

*Authority for soliciting Social Security Numbers (SSAN) is Executive Order 9397. SSAN’s will be used to identify attendees within the NGA’s access approval system. Disclosure of a SSAN is voluntary, but failure to do so may result in delay or denial of access to the NGA VCC.

**The NGA does not grant interim TK access--applicants for registration must be cleared TS//SI/TK. The NGA will not provide any "read-in/read-out" security services.

***Symposium attendees whether IC badged or not must process through the visitor center to obtain a conference center badge.

Security Officers should pass clearances via:

Unclassified Email: WorkforceSupportCenter@nga.mil (preferred method)

Secure Email: WorkforceSupportCenter@nga.ic.gov
Unclassified Fax: (571) 558-3319

JPAS: W3NRAAL2
SSO Message: NGA

 

Clearance Questions?
Workforce Support Center: 571-557-1111

Please ask for Darrell Anderson

Clearance Deadline: October 3, 2012

Timely passage of your clearance/accesses is important. If your clearance is not passed as required, you will not be able to attend the symposium. Deadline for submitting clearances is October 3, 2012.

All symposium attendees will be required to show a valid state or federal issued photo identification (i.e. a drivers license, state identification card, passport). Non-US citizens will be required to show a valid passport.

The Following Items are Prohibited Inside NGA:

Two-Way Pagers

USB Flash Thumb Drives

Camera/Walkie-Talkie Phones

Personal Laptops

Wireless/Photographic Capable PDAs

Cassette Players (Recordable)

Computer Media

Picture Frame Key Fobs (Recordable)

Phone/Room Recorders

MP3 Players/iPods

Satellite Radio

Cameras/Camcorders

Directions

7500 GEOINT Drive, Springfield VA 22150

NGA Campus East

Springfield, VA

Map

A Google map is available here.

Directions to the NGA Visitor Control Center (VCC)

Directions from I-95 and Points South: 

  • Take I-95 North toward the Springfield Interchange
  • Take EXIT 166B/Backlick Road (VA-617 N) onto Fairfax County Pkwy (SR-286, formerly SR-7100)
  • Take Backlick Road North (VA-617 N)
  • Continue on Backlick Road (past Fullerton Road)  
  • At the intersection of Backlick Road & Barta Road, turn LEFT onto Barta Road
  • Go STRAIGHT at the intersection with Heller Road
  • Turn LEFT onto GEOINT Drive (toward NGA’s Main Gate)
  • Before entering Main Gate, turn RIGHT into the Visitor Parking Lot
  • After parking, check in at the Visitor Control Center

Directions from Springfield and the Franconia/Springfield Parkway:

  • Take Backlick Road South
  • At the intersection of Backlick Road & Barta Road, turn RIGHT onto Barta Road
  • Go STRAIGHT at the intersection with Heller Road  
  • Turn LEFT onto GEOINT Drive (toward NGA’s Main Gate)
  • Before entering Main Gate, turn RIGHT into the Visitor Parking Lot
  • After parking, check in at the Visitor Control Center

Directions from the North and West along Fairfax County Parkway: 

  • Take Fairfax County Pkwy (SR-286, formerly SR-7100) South
  • Head’s Up! - YOU HAVE TO EXIT TO STAY ON FAIRFAX COUNTY PARKWAY
  • Take the exit for SR-286 (formerly SR-7100) Fairfax County Parkway South
  • Take the next exit for Barta Road
  • Turn LEFT onto Barta Road 
  • Continue STRAIGHT on Barta Road to enter the Fort Belvoir North Area
  • Continue STRAIGHT past  the NGA’s West Gate
  • Turn RIGHT onto GEOINT Drive (toward NGA’s Main Gate)
  • Before entering Main Gate, turn RIGHT into the Visitor Parking Lot
  • After parking, check in at the Visitor Control Center

Directions from Ft Belvoir, Newington, and Points East and South along Fairfax County Parkway:

  • Take Fairfax County Pkwy (SR-286, formerly SR-7100) North
  • Take Backlick Road North (VA-617 N)
  • Continue on Backlick Road (past Fullerton Road) 
  • At the intersection of Backlick Road & Barta Road, turn LEFT on Barta Road
  • Go STRAIGHT at the intersection with Heller Road
  • Turn LEFT onto GEOINT Drive (toward NGA’s Main Gate)
  • Before entering Main Gate, turn RIGHT into the Visitor Parking Lot
  • After parking, check in at the Visitor Control Center

Parking

A special parking form and instructions will be emailed to confirmed registrants the week before the symposium.

Hotels
Should you need accommodations, listed below are several hotels located close to the National Geospatial-Intelligence Agency that you may wish to contact. Please be aware that AFCEA has made no special arrangements with any of these hotels.

Courtyard by Marriott

6710 Commerce St

Springfield, VA 22150

703-924-7200 - www.marriott.com/wassp

Hilton Springfield

6550 Loisdale Road, Springfield, VA

(703) 971-8900 ‎ · hilton.com

Hampton Inn Springfield

6550 Loisdale Court, Springfield, VA

(703) 924-9444 ‎ · hamptoninnwashingtondc.com

Residence Inn Springfield Old Keene Mill

6412 Backlick Road, Springfield, VA

(703) 644-0020 ‎ · marriott.com

Special Needs

AFCEA International supports the Americans with Disabilities Act of 1990. Attendees with special needs should call 703-631-6219.

Registration Questions?

Contact Gretchen Eisenhower: Email or 703-631-6219