Exhibit Details

The tabletop exhibit is 2’x6’ and comes skirted with two chairs and electrical power. No internet/Wi-Fi is allowed or provided in NGA. All equipment and displays must fit on the tabletop. Small retractable banners are permitted as long as it doesn’t exceed your space and interfere with the adjacent exhibiting companies. The fastening of materials to the building walls, ceiling, doors, or columns is prohibited.

All exhibit items and electronics approved by NGA must fit or be packaged to fit through a standard-size, airport-type, x-ray scanner.

Exhibit Staff Requirements

Representatives from your company, tending your exhibit, must be U.S. citizens; however, there is no requirement for your representatives to hold clearances, and your exhibit must be unclassified.

Only two representatives (total) from your company will be allowed to staff your exhibit for the two-day event. Representatives whose names have not been pre-approved by NGA will not be allowed access to the facility.

Prohibited Items

The following items are prohibited and will not be permitted inside the NGA:

• Cell Phones
• Wireless/Bluetooth Devices
• Fitbit, Apple Watch, or other fitness tracking devices
• Tile Key Finder or other wireless tracking devices
• Two-Way Pagers
• USB Flash Thumb Drives and any other type of storage device
• Cameras/Camcorders
• Wireless/Photographic Capable PDAs
• Computer Media (Disks, DVDs, CDs, etc.)
• Cassette Players (Recordable)
• Any Recording Device
• Picture Frame Key Fobs (Recordable)
• Phone/Room Recorders
• MP3 Players/iPods
• Satellite Radio
• Tablets/iPads
• Personal Laptops (Business/Company-owned laptops are permitted for Exhibit Use Only)*

*Laptops that are company-owned are permitted if used for demonstration purposes only. All laptops must have wireless capabilities fully disabled before arrival and will be verified by NGA’s Information Security Office before entry.

Power Requirements

Exhibit will be supplied with electrical power. Please provide your own extension cord and power strip.

Electronics

Electronic Equipment information (make, model, serial number, description of item and description of use) must be submitted in advance and pre-approved by NGA. The form for exhibit electronic equipment is due by March 9.

*Please note: Laptops that are company-owned are permitted if used for demonstration purposes only. All laptops must have wireless capabilities fully disabled before arrival and will be verified by NGA’s Information Security Office before entry.

Equipment & Supplies

Equipment and supplies will be inspected and approved for entry on Monday, April 27 only.

Equipment must remain on display in the exhibit area for the duration of the exhibit. Any equipment or materials removed at the end day will not be allowed back into the building.

All equipment and supplies must fit through a standard-size, airport-type, x-ray scanner.

Giveaways must not include any electronics, batteries, wires, plugs, ports, etc. (i.e., no earphones/earbuds, no battery packs, no thumb drives/memory sticks)

Floor Plan

AFCEA will assign the exhibit tables on setup day. Exhibits are assigned in order of exhibit application/contract receipt.

Set-Up

Date	Event	Time
April 27, Monday	Exhibitor Check-in & Equipment Inspection	12:00 p.m. - 12:30 p.m.

*Exhibit set-up must be completed by 2:00 p.m.

Exhibit Hours

Date	Event	Time
April 28, Tuesday	Exhibits	7:00 a.m. - 5:00 p.m.
April 28, Tuesday	Lunch for Exhibitors	11:00 a.m. - 12:00 p.m.
April 28, Tuesday	Reception	5:00 p.m. -6:00 p.m.
April 29, Wednesday	Exhibits	7:00 a.m. - 12:00 p.m.

Breakdown

Date	Event	Time
April 29, Wednesday	Breakdown	12:00 p.m. - 1:00 p.m.

Symposium Start Times

The Symposium will open with breakfast on the exhibit floor at 7:00 a.m. The sessions begin at 8:00 a.m.

Breakfast/Lunch/Reception

Breakfasts, breaks, lunch, and the reception (for two) are included in the exhibit fee.

You are invited to attend the reception on the evening of April 28 from 5:00 p.m. – 6:00 p.m.

*Times subject to change