Exhibit Details

The tabletop exhibit is 2’x6’ and comes skirted with two chairs and electrical power. No internet/Wi-Fi is allowed or provided in NGA. All equipment and displays must fit on the tabletop. Small pop-up/retractable banners are permitted as long as it doesn’t exceed your space and interfere with the adjacent exhibiting companies. The fastening of materials to the building walls, ceiling, doors, or columns is prohibited.

All exhibit items and electronics must fit or be packaged to fit through a standard size, airport type, x-ray scanner.

Exhibit Staff Requirements

Representatives from your company, tending your exhibit, must be U.S. citizens; however, there is no requirement for your representatives to hold clearances and your exhibit must be unclassified.

Only two representatives (total) from your company will be allowed to staff your exhibit for the two-day event. Representatives whose names have not been preapproved by NGA will not be allowed access to the facility.

Exhibit Prohibited Items

The following items are prohibited and will not be permitted inside the NGA:

• Cell Phones
• Wireless/Blue Tooth Devices
• Fitbit, Apple Watch or other fitness tracking devices
• Tile Key Finder or other wireless tracking devices
• Two-Way Pagers
• USB Flash Thumb Drives and any other type of storage device
• Cameras/Camcorders
• Wireless/Photographic Capable PDAs
• Computer Media (Disks, DVDs, CDs, etc.)
• Cassette Players (Recordable)
• Any Recording Device
• Picture Frame Key Fobs (Recordable)
• Phone/Room Recorders
• MP3 Players/iPods
• Satellite Radio
• Tablets/iPads
• Personal Laptops (Business/Company-owned laptops are permitted for Exhibit Use Only)*

*Laptops that are company/business-owned are permitted if used for business/demonstration purposes only. However, the laptop must not have any wireless capabilities and will be verified by NGA’s Information Security Office prior to entrance into NGA facilities. Please make sure your wireless capabilities are disabled prior to arriving at NGA.

Power Requirements

Exhibit will be supplied with electrical power. Please provide your own extension cord and power strip.

Electronics

Electronic Equipment information (make, model, serial number, description of item and description of use) must be submitted in advance and preapproved by NGA. The form for exhibit electronic equipment is due by January 24, 2024

*Please note: Laptops must not have any wireless capabilities and will be verified by NGA’s Information Security Office prior to entrance into NGA facilities. Please make sure your wireless capabilities are disabled prior to arriving at NGA.

Equipment & Supplies

Equipment and supplies will be inspected and approved for entry on March 11 only.

Equipment must remain on display in the exhibit area for the duration of the exhibit. Any equipment or materials removed at the end day will not be allowed back into the building.

All equipment and supplies must fit through a standard airport size x-ray scanner.

Giveaways must not include any electronics, batteries, wires, plugs, ports, etc. (i.e., no earphones/earbuds, no battery packs, no thumb drives/memory sticks)

Floor Plan

AFCEA will assign the exhibit tables on setup day. Exhibits are assigned in order of exhibit application/contract receipt.

Set-Up

Date	Event	Time
March 18, Monday	Exhibitor Check-in & Equipment Inspection	12:00 p.m. - 12:30 p.m.

 

 

*exhibit set-up must be completed by 2:00 p.m.

Exhibit Hours

Date	Event	Time
March 19, Tuesday	Exhibits	8:00 a.m. - 5:00 p.m.
March 19, Tuesday	Lunch for Exhibitors	11:00 a.m. - 11:45 a.m.
March 19, Tuesday	Reception	5:00 p.m. -6:15 p.m.
March 20, Wednesday	Exhibits	7:30 a.m. - 12:15 p.m.

Breakdown

 

Date	Event	Time
March 20, Wednesday	Breakdown	12:15 p.m. - 1:15 p.m.

Symposium Start Times

The Symposium will open with breakfast on the exhibit floor at 8:00 a.m. on Tuesday and 7:30 a.m. on Wednesday. The sessions begin at 9:00 a.m. on Tuesday and 8:30 a.m. on Wednesday.

Breakfast/Lunch/Reception

Breakfasts, breaks, lunch, and the reception (for two) are included in the exhibit fee.

You are invited to attend the reception the evening of March 19 from 5:00 p.m. – 6:15 p.m.

 

 

*Times subject to change